4.1.3 Direct Payments (under review)

Audio & Quick Read Summary

1. Introduction

Calderdale Metropolitan Borough Council (CMBC) is committed to promoting individual wellbeing and to supporting independence through preventing, reducing or delaying the need for care and support.

Direct payments are monetary payments to enable people to make their own arrangements to meet eligible care and support needs. Direct payments are the government’s preferred mechanism for personalised care and support as they promote independence, choice, flexibility, and control over how needs are met.

When certain conditions are met, all or part of CMBC’s proportion of a personal budget can be paid directly to the person concerned or, in some circumstances to someone acting on their behalf, to meet care and support needs identified in their care and support plan.

2. Purpose

The purpose of this Policy is to achieve consistent practice and approaches in the delivery of direct payments and to set out how CMBC fulfils its statutory duties in administering and monitoring direct payments. This Policy is provided as part of CMBC’s role in ensuring that people are given relevant and timely information about direct payments so that they can decide whether to request a payment and, if so, are supported to use and manage the payment appropriately.

3. Definitions

Definitions of specific terms used within this Policy are set out at Appendix 1.

4. Legal Context

This Policy derives from the following legislation and government guidance:

• Care Act 2014;
• Care and Support (Direct Payments) Regulations 2014 (the Regulations);
•  Care and Support Statutory Guidance.

Other relevant legislation includes but is not limited to:

• Mental Health Act 1983 (MHA 83)
• Mental Capacity Act 2005 (MCA 2005)
• Equality Act 2010
• Human Rights Act 1998

5. Informing People, Promoting Choice and Advocacy

CMBC will provide universal information about direct payments to raise awareness of their availability in specified circumstances and how they can be used.

When an aftercare plan to meet needs on discharge from a period of detention under s.3 MHA 83 is being developed, individuals will be advised which of their eligible needs, if any, or aftercare services under s.117 MHA 83 can be met or provided through direct payments and offered the option of having them. People will be provided with information about direct payment rights and responsibilities and how they would be required to use and manage them to make an informed choice.

People can request direct payments and may opt in or out of the use of direct payment arrangements by notifying CMBC. Requests for direct payments are usually made at the care and support planning stage but may be made at any other time.

Those who appear to require support to understand their rights and responsibilities in relation to direct payments and have no other appropriate person to support them will be offered an independent advocate (see also Independent Advocacy).

6. Who Can Receive Direct Payments?

Except where an exclusion applies, if the conditions described in Section 7.1, Adults with capacity, and 7.5 (in respect of adults who lack mental capacity) are met, CMBC has a duty to provide direct payments for people whose needs for care and support have been determined to meet Care Act 2014 eligibility criteria and who have been allocated a personal budget to which CMBC must contribute (see also Assessment and Eligibility and Personal Budgets chapters).

The Regulations exclude people placed under certain conditions or requirements by the courts in relation to drug and/or alcohol dependency from receiving direct payments (see Appendix 2 for full details). Except where an exclusion applies, if the conditions set out in Section 7.1, Adults with capacity and 7.5 are met, CMBC may have a duty to provide direct payments for people to whom aftercare services are provided under s.117 MHA 83 (see Section 117 Aftercare chapter).

Where a person has capacity to request direct payments, section 31(4) of the Care Act 2014 provides that direct payments can be made to:

• an adult, with assessed needs who has the capacity to consent to receiving a direct payment and consents to receive one;
• a person nominated by the individual with assessed needs (where they have capacity and are competent to make that nomination)

Where a person lacks capacity to request direct payments, section 32(4) of the Care Act 2014 provides:

A person is authorised for the purposes of this section if –

a) the person is authorised under the Mental Capacity Act 2005 to make decisions about the adult’s needs for care and support,

b) where the person is not authorised as described in (a), a person who is so authorised agrees with the local authority that the person is a suitable person to whom to make direct payments; or,

c) where the person is not authorised as described in (a), and there is no person who is so authorised, the local authority considers that the person is a suitable person to whom to make direct payments.

7. Conditions for Receiving Direct Payments

7.1 Adults with capacity

Direct payments will be provided where requested by an adult with capacity when each of five conditions is fully met:

• following an assessment of suitability for a personal budget, where the Care and Support Plan identifies a requirement for direct payments as a means to secure provision of that care and support;
• the adult is deemed to have capacity and any nominated person agrees to receive the direct payments;
• the Regulations do not prohibit needs from being met through direct payments. See Section 10, Direct Payments Cannot be Used For for details on restrictions on the use of direct payments;
• the adult or their nominated person is capable of managing direct payments either independently or with support;
• making a direct payment is an appropriate way of meeting eligible needs.

Adults who lack mental capacity within the definition of s.3 MCA 2005 are not precluded from receiving direct payments when there is an authorised person to manage them on their behalf. Direct payments will be provided when requested by an authorised person, if each of the conditions in Section 7.3 Adults who lack capacity are met.

7.2 Authorised person

An authorised person is someone who is:

• authorised under MCA 2005 to make personal welfare decisions for the individual (i.e. holds a valid Lasting Power of Attorney granted by the individual before their loss of capacity and registered with the Office of the Public Guardian or a Court of Protection appointed deputy); or
• not formally authorised under MCA 2005, but CMBC and any person who is authorised under MCA 2005 to make personal welfare decisions for the adult agree they are a suitable person to receive and manage a direct payment on the individual’s behalf; or
• not formally authorised under the MCA 2005 and there is no other MCA 2005 authorised person, but CMBC determines that they are a suitable person to receive and manage the direct payment on the individual’s behalf.

In order to determine who is a suitable person to undertake the role of authorised person, CMBC will consider all relevant circumstances on a case by-case basis.

7.3 Adults who lack capacity

Direct payments will be provided when requested by an authorised person when each of the five conditions below are fully met:

• when the person is not formally authorised under MCA 2005 to make personal welfare decisions for the adult, CMBC and any person who is so authorised agree that the person making the request is a suitable person to make decisions about the individual’s care and support and to receive and manage the direct payment;
• the Regulations do not prohibit the individual’s needs from being met through direct payments. For restrictions on the use of direct payments, see Section 10, Direct Payments Cannot be Used For; and if regulations give CMBC discretion to decide not to meet the adult’s needs by making direct payments to the authorised person, it does not exercise that discretion.
• CMBC is satisfied that the authorised person will act in the adult’s best interests in arranging for the provision of the care and support through the use of a direct payment and that they will manage the direct payment in the individual’s best interests;
•  CMBC is satisfied that, the authorised person is capable of managing the direct payment either independently or with support;
• making direct payments to the authorised person is an appropriate way of meeting the individual’s needs.

CMBC will take the following steps to assess whether making direct payments to the authorised person is an appropriate way of meeting needs.

So far as is reasonably practicable and appropriate, CMBC will consult and take into account the views of:

• anyone named by the adult as someone to be consulted about whether direct payments should be made to the
  authorised person;
• anyone engaged in caring for the adult or with an interest in their welfare;
• anyone authorised under MCA 2005 to make decisions about the adult’s needs for care and support.

So far as is reasonably practicable CMBC will consider:

• the adult’s past and present wishes and feelings, particularly any relevant written statement made by the
  adult before they lost capacity;
• the beliefs and values that would be likely to influence the adult’s decision if the adult had capacity to make the
  decision; and
• other relevant factors the adult would be likely to consider if they were able to do so.

CMBC may carry out Disclosure and Barring Service (DBS) checking for anyone who is not the adult’s spouse/partner, a friend of the adult who is involved in providing their care, or a close family member (see Appendix 1 for definitions, and Disclosure and Barring chapter).

The authorised person must:

• be named as the financial representative on the person’s electronic social care record in order that payments can be made;
•  notify CMBC if they reasonably believe that the adult has regained capacity;
• where appropriate, obtain a DBS check  for any person from whom a service is secured using direct payments;
• participate in an assessment of financial security including levels of personal debt if required by the assessing CMBC officer;
• provide a reference if required by the assessing CMBC officer;
• following an assessment of suitability for a personal budget where the Care Plan specifically identifies a requirement for a direct payment as a means to secure provision, agreement is subject to the following
  conditions:
  • the legislation does not prohibit needs from being met by direct payments (see Section 10, Direct Payments Cannot be Used For for restrictions on the use of direct payments;
  • any party listed in Section 6, Who can Receive Direct Payments? is capable of receiving and managing the direct payment.

8. Declining a Request for Direct Payments

Requests for direct payments will be declined if any condition set out in Section 7.1, Adults with capacity and 7.3, Adults who lack capacity is unmet.

CMBC will provide a written explanation of why the request was declined including:

• which conditions are not met;
• why the condition is considered to be unmet;
• what the person making the request may need to do to obtain a positive decision on eligibility in future.

Information about how to appeal the decision will also be provided. CMBC will continue the planning process to agree with the person whose needs must be met how this can be achieved without the use of direct payments.

9. Using Direct Payments

Direct payments must be used to pay for arrangements to meet the identified needs and outcomes specified in the Care and Support Plan.

Direct payments must be used to purchase services which are safe, legal, value for money and which adequately safeguard and promote the individual’s welfare and wellbeing.

Any significant changes to the use of the direct payment not specified in the Care and Support plan should be agreed with CMBC prior to the expenditure being incurred.

Direct payments may be subject to conditions imposed by CMBC, and may be discontinued and/or recovered if CMBC has reason to believe that direct payments may have been misspent or accumulated without adequate and
justifiable reason. In these cases, a review of the care assessment and the financial assessment will also be undertaken.

10. Direct Payments Cannot be Used For

Direct payments must be made subject to the conditions set out in the Regulations:

• They must not be used to pay close family members such as the adult’s spouse / partner or a close family member living in the same household (see Appendix 1, Definitions) to meet the needs of the adult who is the direct payment recipient. Except in circumstances that CMBC considers it is necessary to (a) to meet the care needs of the adult; or (b) to provide administrative and management support or services as provided for by Care and Support (Direct Payments) Regulations 2014. CMBC can agree a direct payment to a family member(s) where necessary if there are exceptional circumstances, for example, specific cultural, religious, or medical reasons or if the market is unable to provide the right type of carers to meet a person’s preferences. Exceptional circumstances will be considered by CMBC on a case-by-case basis.
• CMBC can agree a direct payment to close family members who are not living in the same household as long as it is being used to meet eligible care and support needs.

• Any service directly provided by CMBC.
• Services, equipment and / or minor adaptations which are the responsibility of other public bodies.
• Long term residential or nursing care, but can be used to pay for:
  • Short stays of up to 4 consecutive weeks in any 12-month period. In calculating the period of 4 weeks, a stay of less than 4 weeks is added to any succeeding stay if the two stays are separated by a period of less than 4 weeks but not otherwise;
  • Non-residential services, for example to trial independent living or to take part in daytime activities.
• Any goods, services or support that cannot be shown to meet the individual’s assessed needs and identified outcomes or would put the individual at risk of abuse.
• Any service or activity that is so expensive it cannot be justified in relation to an individual’s overall resource allocation.
• Primary medical services provided by General Practitioners as part of their primary medical services contractual terms and conditions or public health services.
• Any type of service or activity that is illegal.
• Any goods or services that can be deemed harmful to the health of the individual; this includes gambling, alcohol and tobacco products.
• Payment of household bills, clothing, or any other costs that are not related to an individual’s assessed needs.

An authorised person must not use direct payments to pay themselves to provide services to an adult who does not have capacity except as expressly authorised in writing by CMBC.

11. Managing Direct Payments

Anyone who agrees to be responsible for managing direct payments must be capable of managing the direct payments either independently or with help.

Adults with capacity can nominate a third party to assist them to manage direct payments in whatever way they require. The third party is known as the nominated person and is usually a family member or a friend.

Adults with capacity and an authorised person acting on behalf of a recipient who lacks capacity will be required to evidence any spending; for example record keeping, payroll and other employment related services or a managed
account from a payroll support service.

In some circumstances, for example where the direct payment recipient has a poor credit rating, a managed account may be necessary.

Irrespective of the level and type of assistance provided by a third party, adults with capacity to consent to direct payments remain responsible and accountable for how direct payments are used.

12. Direct Payments Recipients as Employers / DBS

Direct payments recipients may use direct payments to employ staff, or to pay an agency to provide services. The recipient must:

• be advised that there are legal responsibilities involved in becoming an employer and maintaining suitable and compliant employment practices;
• be urged to seek advice about employer legal responsibilities, including being responsible for all employment related costs, for example redundancy;
•  be urged to seek advice about compulsory employers liability insurance; and
• be advised about payroll support services that can provide information, advice, and support.

Direct payment recipients with capacity are not obliged to carry out DBS checks for people they employ through direct payments. However, CMBC strongly recommends that DBS checks are obtained for all personal assistants. See Disclosure and Barring Service chapter.

13. Calculation and Payment of Direct Payments

CMBC will determine the amount of the direct payments. The applicable legislation requires that the payment must be equivalent to CMBC’s estimate of the reasonable cost of securing the provision of the service, subject to any
charge required to be paid by the recipient.

The value of the direct payment should be sufficient to enable the recipient lawfully to secure a service of the standard that CMBC considers is reasonable to meet the identified needs.

There is no limit on the minimum or maximum amount of the direct payment, either in the amount of care that it is intended to purchase or the value of the direct payment.

Direct payments must be made in accordance with the requirements of CMBC’s financial policies and procedures.

A financial assessment will be undertaken to establish if a person is required to pay a charge towards their care, known as a care charge.

• Direct payment only: – If a person is assessed as being able to pay a charge towards their care and the direct payment funds all of their support package, then their care charge makes up the first part of the direct payment funding. The individual/the nominated person is responsible for paying the care charge into the direct payment account. Calderdale MBC will then pay the net balance of the direct payment funding into the direct payment account.
• Mixed care package: – If a person is assessed as being able to contribute to their care, and their support is delivered as a mixed care package i.e. direct payment and other services, Calderdale MBC will pay the direct payment element of the funding into the direct payment account in full (gross) and the individual/the nominated person is required to pay the assessed care charge contribution directly to Calderdale MBC.

An initial or one-off payment may be made, for example for agreed set up costs. Ongoing payments are made in advance at four weekly intervals. All costs must be met within:

• any agreed personal budget which includes any personal charge required from the person receiving services;
• the amount agreed as sufficient to meet the cost of s.117 MHA 83 aftercare services.

Direct payments paid into a prepaid card account using the CMBC’s contracted provider is CMBC’s preferred method of making the direct payment for the purposes of effective financial management of the payment. However, this does not preclude payment for the direct payment to be paid into a bank or building society account specifically set up by the recipient for the purpose of receiving a direct payment. Consideration will be given to the benefit gained from this arrangement as opposed to receiving the payment via a pre-paid card.

When direct payments are made into an account set up to manage other monies specific to personal assistance, a separate bank account to this may not be necessary, if agreed by CMBC in writing.

Payments of small amounts for one off purchases will not require a separate account but will require the proof of purchase for audit purposes.

Recipients have a right to choose if payments are to be delivered via a managed account i.e. managed by an accountant or payroll company.

CMBC may require that the direct payment is delivered via a managed account as a condition of receipt of the direct payment if:

• the recipient has previously had a direct payment terminated or refused;
• the recipient is deemed financially insecure e.g. they are subject to a debt management plan, have unresolved County Court Judgements, already have an accumulated debt owing to the Council on the Care Charge account or are the subject of investigation of financial abuse or fraud.

CMBC will make decisions in relation to the requirement for a managed account on a case-by-case basis.

Where a managed account is chosen by the recipient or imposed by CMBC, CMBC will provide some or all of the provider’s charges up to an agreed amount.

14. Top-ups / Payment Account Shortfalls

The direct payment recipient will be required to ‘top up’ their account if they use more funding than has been agreed by the Council.

15. Direct Payments Agreements

Prior to the direct payment being made, the respective direct payments agreement must be signed and a copy of the signed agreement provided to all signatories. There are two applicable direct payment agreements:

•  Standard agreement: signed by the adult, where the individual is receiving and managing the direct payment;
• Third Party agreement: signed by a third party, where the third party is managing the direct payment. In the event that the person is unable to sign the agreement (including, but not limited to; lack of capacity, a minor etc.), then the person will not be required to sign the agreement, only the Third Party will need to sign.

16. Monitoring and Review of Direct Payment

CMBC will inform an individual about what records they must retain and what information they will be required to provide at each review before the direct payment agreement is entered into.

All direct payments will be reviewed within the first six months of being made. Subsequent reviews will take place annually. CMBC will complete an annual review of the direct payment and a general review of the care plan.

Direct payment recipients and managed account providers will provide to CMBC promptly upon request a summary of all income received and expenditure incurred in relation to the administration of the direct payment account.

Direct payment recipients or managed account providers will provide copies of bank statements, if requested, and keep all receipts to evidence where and how the direct payments have been spent and make them available to CMBC on a regular basis; all records relating to the direct payment must be kept for 6 years plus the current year.

It is the responsibility of CMBC to ensure that recipients have an understanding of the minimum standard of record keeping and the requirements of the audit process. Reviews will be carried out at any time when CMBC has reasonable cause to believe that:

• there has been a change in mental capacity; or any of the conditions listed in Section 7.1 (in respect of adults with capacity) or Section 7.3 (in respect of adults who lack capacity);
• direct payments are not being used as intended; or
• he individual’s safety and welfare have been compromised; or
• there has been any change in presenting needs which may adversely affect the effectiveness and intention of the support arrangements via the direct payment.

The review process will establish if direct payments are being used to meet needs as intended, conditions are met, and public monies are being used effectively.

Following review, CMBC may reduce the amount of direct payments provided they are satisfied that the reduced amount is sufficient to secure agreed provision.

It is reasonable for CMBC to ask recipients or their nominated person or authorised person to account for how they have spent their direct payment monies in achieving their Care and Support Plan outcomes.

Reviews must involve the adult, any nominated person, any carer the adult has, any authorised person, or any family member providing paid support (as specifically approved by CMBC) and any other person that the adult requests
to be involved. Any person authorised under MCA 2005 (if different from the authorised person receiving and managing the direct payment) should be involved also.

17. Services not Provided as Planned

17.1 Direct payments

If there is a period of no care, for example if the person does not receive care because they are away with family or in hospital, and there are no costs paid to the provider or personal assistant (PA) for this period, the care charge payable will be reduced by the appropriate number of weeks (full weeks only).

If the person does not receive care, and a retainer is paid to the provider or the PA, the care charge due will also be reduced by the appropriate number of weeks (full weeks only).

If the period of no care includes a part week, the person will be charged only for the cost of care delivered in that week. If the cost of care in the week is less than the assessed care charge, a reduction of the difference will be made
for that week.

17.2 Mixed package

If there is a period of no care, for example if the person is away with family or in hospital, and the provider payable through the direct payment charges a retainer, the care charge due will be reduced by the number of weeks that the
person was in hospital or away for both elements of the package.

If the period of no care includes a part week, the assessing CMBC officer will calculate the charge due for the managed element and use the guidelines above for the direct payment element of the charge.

18. Discontinuing Direct Payments / Requiring Repayments

Any person receiving a direct payment, either for themselves or on behalf of another person, may decide at any time that they no longer wish to receive direct payments on giving four weeks written notice to CMBC. CMBC may agree to vary this notice period depending upon the individual’s circumstances.

Written notice will be given to a recipient where direct payments are discontinued, unless there are exceptional circumstances requiring that payments are discontinued without notice.

CMBC will cease to make a direct payment if it is satisfied that:

• the individual is no longer eligible for or no longer requires the services for which the direct payments are made;
• the person becomes excluded from receiving direct payments because they have been placed under a condition or requirement by the Courts in relation to drug and/or alcohol dependencies (See Appendix 2);
• any of the conditions set out in Section 7.1 and Section 7.3 are no longer met;
•  there is evidence that direct payments are not safeguarding or promoting the individual’s welfare.

CMBC may suspend or terminate direct payments if:

• the adult does not require assistance because their condition has improved and/or they do not need the services that direct payments were intended to secure;
• any condition attached by CMBC is unmet or CMBC has reasonable cause to believe that direct payments have been used for purposes other than to meet the needs as specified in the Care Plan/Care and Support Plan;
• the individual fails to pay any assessed financial charge into the direct payments account;
•  the individual’s circumstances are such that on assessment or review of the individual’s circumstances it is appropriate that direct payments should cease;
• any or all of the direct payments have not been used to secure services to meet assessed needs;
• any of the terms or conditions of the direct payment agreement have not been met by the recipient or their nominated person or authorised person;
• it is found after investigation by CMBC that there is evidence of misuse or fraudulent use of the direct payment.

CMBC will require either full or partial repayment of direct payments made if any condition attached by CMBC is unmet or CMBC has reason to believe that direct payments have been used for purposes other than to meet needs as specified in the Care Plan/Care and Support Plan.

CMBC may require repayment of any unspent direct payments if it can be demonstrated that they are not required to meet the individual’s needs as set out in the Care Plan/Care and Support Plan.

CMBC will require repayment of excess funds accumulated in the dedicated direct payments bank account where there is no reasonable explanation for the surplus funds.

If the individual does not pay their assessed charge correctly into their direct payment account, CMBC will carry out an audit and send them an invoice for any underpaid charges.

Before ceasing payment and terminating a direct payment agreement, CMBC will work with the recipient or their nominated person or authorised person to find a resolution to the issues wherever possible.

Direct payments do not form part of an estate in the event that an individual dies whilst receiving them. Direct payments at all times belong to CMBC and remain public funds.

19. Complaints

Direct payment recipients will be provided with information about how to access CMBC’s Complaints Procedure.

Any person may use the Complaints Procedure if they are dissatisfied with CMBC’s decision in relation to a direct payment request or the support they receive in relation to the management of their direct payment. Any individual in receipt of a direct payment has the same rights of access to CMBC’s Complaints Procedures as those individuals whose support is either provided directly or commissioned by CMBC.

Appendix 1 – Definitions

Adult with capacity	In the context of this Policy, an adult who has the mental capacity to make decisions about direct payments.
Adult without capacity	People are always presumed to have capacity until there is evidence to the contrary. In the context of this Policy, where there is any doubt about an adult’s capacity to make decisions about direct payments mental capacity will be assessed in accordance with s.3 MCA 2005 and CMBC’s procedures. An adult will only be determined to lack capacity when it has been established through assessment that the test under s.3 MCA 2005 is satisfied.
Assessment of needs	An assessment of an individual’s needs for social care and support or s117 MHA 83 after care services to enable them to live as independently as possible.
Assessment – financial Care Plan	An assessment of an individual’s financial circumstances to determine whether or not they must contribute towards the cost of services required to meet eligible needs. No financial assessment is required for s117 MHA 83 after care services as these must be provided free of charge
Care and support plan	The plan which summarises how a person’s needs will be met and which includes the details of needs to be met from direct payments. This is a care and support plan (or shared conversation) for an adult with eligible needs for care and support or a support plan in the case of a carer.
Carer	Someone of any age who provides unpaid support to family or friends who could not manage without this help.
Person/individual	Someone assessed by CMBC as eligible to receive care and support services.
Close family member	Someone who lives in the same household as the adult who is the adult’s: Parent or parent-in-law Son or daughter Son-in-law/daughter-in-law Stepson or stepdaughter Brother or sister Aunt or uncle Grandparent, or The spouse/partner of any of the people listed.
DBS checking	Screening through Disclosure and Barring Services. This checks criminal history and identifies people barred from working with children and vulnerable adults.
Direct payments	Monetary payments made to individuals who request to receive one to meet some or all of their eligible care and support needs. Direct payments may also be provided in most instances to arrange s117 aftercare services.
Direct payments agreement	The written agreement which sets out the terms and conditions applicable to direct payments.
Duty to make direct payments	Where CMBC has a legal obligation to make direct payments to eligible people because all conditions are met.
Managed account	Managed accounts are used in circumstances, for example where an adult / authorised person has a poor credit rating or requires additional support in the management of the direct payment. Direct payments are made to a commissioned service which manages the funds on their behalf. The adult /authorised person remains responsible for how direct payments are used. For example, if direct payments are used to employ staff, the adult /authorised person is the employer, even though the commissioned service may carry out employment activities on a day to day basis. Adults who are able to provide consent may also elect to use a managed account.
Minor adaptation	An adaptation is generally defined as minor when the total cost including supply and fitting is less than £1000.
Nominated person	A person nominated by an adult with capacity to assist with day to day management of services and / or management of direct payment funds. An adult with capacity at all times remains responsible and accountable for how direct payments are used. A further progression of the role of the ‘nominated person’ is a ‘suitable person’. A suitable person may be either an individual or an agency able, for example, to act as an employer of a personal assistants (PA() in order that people who might previously have been excluded from receiving a direct payment are supported to do so. The suitable person is responsible for all of the responsibilities and duties which a willing direct payments recipient with capacity would be required to bear.
Personal budget	The amount of money allocated to fund the care and support required. The personal budget is means tested and therefore the adult may be required to make a financial charge towards the total amount of the personal budget.
Personalised care and support	Tailoring care and support to the needs, wishes and preferences as far as this is possible so that the person concerned has as much choice and control over how their needs are met.
Reassessment	Reassessment of needs for social care and / or support.
Review	Monitoring and review of direct payment arrangements to ensure that they continue to meet the needs. Usually carried out concurrently with a review of the person’s Care Plan/Care and Support Plan.
Section 117 aftercare services	A wide range of services necessary to meet a need arising from a person’s mental disorder when a person ceases to be detained under the MHA 83.

Appendix 2 – Persons excluded from direct payments

Direct payments may not be used to meet the needs of people who are:

(a) subject to a drug rehabilitation requirement, as defined by section 209 (drug rehabilitation requirement) of the Criminal Justice Act 2003 (“the 2003 Act”), specified in a community order (as defined by section 177 (community orders) of that Act, or a suspended sentence order (as defined by section 189 of that Act);

(b) subject to an alcohol treatment requirement, as defined by section 212 of the Criminal Justice Act 2003, specified in a community order (as defined by section 177 of that Act), or a suspended sentence order (as defined by section 189 of that Act);

(c) released from prison on licence

(i) under Chapter 6 of Part 12 (sentencing: release, licenses and recall) of the 2003 Act or Chapter 2 of Part 2 (effect of custodial sentences: life sentences) of the Crime (Sentences) Act 1997 (“the 1997 Act”), subject to a non-standard licence condition requiring the offender to undertake offending behaviour work to address drug or alcohol related behaviour; or

(ii) subject to a drug testing requirement under section 64 (as amended by the Offender Rehabilitation Act 2014) (release on licence etc.: drug testing) or a drug appointment requirement under section 64A (release on licence etc.: drug appointment) of the Criminal Justice and Courts Services Act 2000;

(d) required to comply with a drug testing or a drug appointment requirement specified in a notice given under section 256AA (supervision after end of sentence of prisoners serving less than 2 years) of the 2003 Act;

(e) required to submit to treatment for their drug or alcohol dependency by virtue of a community rehabilitation order within the meaning of section 41 of the Powers of Criminal Courts (Sentencing) Act 2000 or a community punishment and rehabilitation order within the meaning of section 51 of that Act;

(f) subject to a drug treatment and testing order imposed under section 52 of the Powers of Criminal Courts (Sentencing) Act 2000;

(g) required to submit to treatment for their drug or alcohol dependency by virtue of a requirement of a community payback or probation order within the meaning of sections 227 to 230 of the Criminal Procedure (Scotland) Act 1995 or subject to a drug treatment and testing order within the meaning of section 234B of that Act; or

(h) released on licence under section 22 or section 26 of the Prisons (Scotland) Act 1989 (release on licence etc.) or under section 1 (release of short-term, long term and life prisoners) or 1AA (release of certain sexual offenders) of the Prisoners and Criminal Proceedings (Scotland) Act 1993 and subject to a condition that they submit to treatment for their drug or alcohol dependency.

Appendix 3 – Personal Health Budgets (PHB)

CMBC operates a Pooled Budget arrangement with Calderdale Integrated Care Board (ICB) incorporating Health and Local Authority funding streams. This includes funding for Personal Health Budgets.

Separate guidance for Personal Health Budgets is in force and is laid out in the document: “Guidance on Direct Payments for Healthcare –understanding the regulations” updated 5 December 2022.

Where an individual is jointly funded, the overall package of care will generally be commissioned by Calderdale Metropolitan Borough Council as the lead commissioner, with an agreed recharge to the ICB. Where individuals are fully funded by the ICB, the ICB will be the lead commissioner.

The Council and the ICB will co-operate on PHB and Direct Payments in order to ensure that people’s experience of Health and Social Care services is not subject to unnecessary delays and bureaucratic barriers.

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